Useful Tips

Printer Setup


Microsoft tried to simplify the process of adding a printer to Windows 10. Now that the process is automated, the connection should not cause problems. Most printing devices are connected to a PC via a USB port and often work as soon as you connect them (and many work wirelessly!). A new printing device may also come with a driver disk.

For the user, the connection should go quickly. An optimized process is mainly dependent on automatic detection and identification. When everything works correctly, the installation will take only a minute or two.

Here's how to add a printer.

Log on to your Windows computer with an administrator account. Connect the print device to the PC. Click the Start button on the desktop. From the Start menu, select Options. In the Options window, open Devices. After opening the "Devices" window, make sure that the "Printers and Scanners" category is selected.
In the right pane, click Add Printer or Scanner.

Wait for the operating system to search for a connected print device. When Windows finds it, you can click its name and follow the on-screen instructions to complete the installation process.

If the operating system cannot detect the connected printing device, click "The required printer is not listed." In the "Find a printer with other settings" window, click the "Add a local or network printer with manual settings" button using the manual settings switch.

Click Next to continue. In the Select Port window, leave the default settings selected and click Next.

Note: if you are an advanced user, you can also choose another option from the “Use an existing port” drop-down list.

In the “Driver Installation” window, from the displayed list of manufacturers on the left, click to select the one to which the connected printer belongs. In the right part, select the specific model of the printing device connected to the PC.

Note. At this point, you can also click the “Have Disk” button and find the required driver. Click Next to go to the next step.

In the "Enter Name" field, enter the information name for the printer and click "Next." In the Sharing window, make sure that sharing is selected so that other network users can find and use it. If you do not want to share the printer with network users, you can select the appropriate option. In the Share Name field, enter a short name.

Note. The name you specify here will be displayed to remote users when searching for this printer over the network.
If you wish, you can fill in the "Location and Comment" fields. Click Next to continue.

On the last page of the wizard, click the "Print Test Page" button to verify that the connection and operation are correct. Click Finish to complete the process.

Defining a default printer

If two or more printers are installed in the system, you can determine the default printer that will be used whenever you need to print a document. Run the command Start> Devices and Printers.

In the Devices and Printers window, the current default printer is checked. Right-click on any printer that is not set by default, and select the option in the context menu Use by default. Click on the button Close in the window Devices and Printershaving previously saved the new settings.

To change the properties of your printer model, such as print mode (draft or high quality, color or black and white), right-click on the printer in the window Devices and Printers and select the option in the context menu Printer Properties. The Printer Properties dialog box appears.

Printer Removal

Over time, if you buy a new printer, then the old one can be disconnected from the system. This may require uninstalling the driver of the old printer to clear the window. Devices and Printers from the icon of the old printer, which you are likely to never use again. To remove the printer, run the command Start> Devices and Printers.

In the window Devices and Printers right-click on the printer and select the option in the context menu Delete device. (Note that you can also highlight the printer and click on the button Delete devicelocated at the top of the window Devices and Printers.)

In the dialog box Delete device Click the Yes button. Window Devices and Printers will close and your printer will be removed from the list of printers.

If you remove the printer, it will disappear from the list of installed printers, and if it was the default printer, Windows will select another printer as such. You can no longer print to a printer that is removed from the system if you do not reinstall it.

Add a printer to Windows

The first step is to carry out the connection process. As you know, this is done quite easily. You need to prepare the cables, then connect everything you need, start the device and wait until the new peripherals are determined. You will find detailed guidance on this topic in our other material at the link below.

Connecting via a Wi-Fi router is a little more complicated, so we recommend that you pay attention to the instructions that are in the material at the following link. Thanks to them, you can do everything correctly.

Now let's move on to the available methods for adding print peripherals.

Method 1: Installing Drivers

The first thing to do is find and install the drivers. Most likely, after their successful installation, you don’t have to do anything else, since the operating system will conduct the rest of the processes automatically. There are five different options for finding and downloading software. You can familiarize yourself with all of them in the article below.

If you need to install a new driver version due to the incorrect functioning of the previous one, you first need to get rid of the old files. Therefore, first do this, and then proceed to work with the new version of the software.

Method 2: Windows Embedded Tool

The Windows operating system has several built-in tools that allow you to work with printing equipment. The process of installing the printer through a regular feature was discussed in the article on installing drivers, the link to which is indicated in the first method. However, sometimes this function is not suitable and the printer is not installed. Then you need to use the tool “Adding a device”. Across "Control Panel" go to section "Devices and Printers", click on the appropriate button and follow the on-screen instructions.

Method 3: Add Network Printers

There are users who are members of a home or corporate workgroup to which multiple computers are connected. They can not only interact with each other, but also remotely control a peripheral device, in our case it is a printer. To add such equipment to the list, you will need to enable sharing. Read how to do this in the next article.

If you encounter difficulties and problems associated with this process, use the support guide at the link below.

Now on your computer you can easily find and add the necessary device. We will analyze this procedure using the example of Microsoft Word:

Click on the button "Find a printer".

Specify its name, location, and place to search. After the scan is complete, simply indicate the appropriate option, after which it will be added to the list.

Sometimes a directory search is interrupted by an alert that Active Directory is unavailable. The error that occurs is solved by several methods, each of which will be useful in certain situations. All of them are sorted in a separate article on our website.

Printer Display Problem Solving

If the above methods did not bring any results and the device is still not visible in the list of printers, we can advise two working options for fixing possible problems. You should open the article at the link below, in which pay attention to Method 3 and Method 4. They provide detailed instructions for working with the function. "Troubleshooting", and also shows how to start the service "Print Manager".

Sometimes it happens that in the window "Devices and Printers" no equipment is displayed at all. Then we recommend that you clean and restore the registry. Possibly temporary files that have accumulated or damage that has occurred interfere with the functioning of certain services. See below for detailed guides on this topic.

In addition, manual registry corruption recovery is also available, but it is only suitable for printers. It is carried out as follows:

    Run "Run"holding a hot key Win + r. Type in the line regedit and press Enter.

Go to the following path:

HKEY_LOCAL_MACHINE SOFTWARE Microsoft Windows CurrentVersion Explorer ControlPanel NameSpace In the folder Namespace right-click on any empty space and create a new partition.

Give him a name:

It will contain only one parameter "Default". Click on it with RMB and select "Change".

Assign a value "Printers" and press "OK".

It remains only to restart the computer, after which "Control Panel" a new section will be created with the name "Printers", in which all necessary devices should be displayed. There you can update drivers, configure and remove equipment.

Adding a printer to the list of devices is easy, but sometimes there are some difficulties. We hope that our article helped to figure everything out, you did not have any errors and you quickly coped with the task.

Thank the author, share the article on social networks.